The Club Constitution
Adopted 31 January 2021 (Previous Constitution)

  1. Name

    2. The name of the club is "Richmond Park Golf Club".

  2. Committee

    3. 2.1 The affairs of the Club shall be managed by a Committee to consist of -

    • the Captain (who shall be Chairman of the Committee),
    • the Vice-Captain (who shall also be the Men’s Competition Secretary),
    • the Secretary of the Club,
    • the Treasurer of the Club,
    • and other elected members.

    2.2 The President and Vice-Presidents shall be ex-officio members of the Committee.

    2.3 The Officers of the Club together with other elected members and co-opted members of the Committee shall be elected each year at the Annual General Meeting and shall be eligible for re-election.

    2.4 Three members of the Women's Committee, one of whom shall be the Lady Captain, may sit on the Committee.

    2.5 Five members of the Committee of whom two members shall be Officers of the Club are needed to form a quorum.

    2.6 The Committee has at all times power to co-opt a member to fill any vacancy occurring.

    2.7 The Committee will be entrusted with the funds and management of the Club and shall have the sole right to interpret these Rules, and to give direction in cases not provided for herein, and all orders, bylaws or regulations made by the Committee shall be binding until set aside by a General Meeting.

  3. Women's Section

    4. 3.1 The Women's Section of the Club shall be managed by its own Committee, to consist of the Lady Captain, the Lady Vice-Captain, the Secretary of the Section, the Treasurer of the Section, and additional lady members as may be agreed by the Women's Committee.

    3.2 The Officers of the Women's Section who shall be the Lady Captain, the Vice Lady Captain, the Secretary, and Treasurer, together with other elected members and co-opted members of the Women's Committee shall be elected each year at the Section’s Annual General Meeting and shall be eligible for re-election.

    3.3 Three members of the Women's Committee of whom one shall be an Officer of the Women's Section are needed to form a quorum.

    3.4 The Women's Committee has at all times power to co-opt a member to fill any vacancy occurring.

  4. General Meetings

    5. 4.1 The Annual General Meeting shall be held each year not later than the end of January. Ten members are needed to form a quorum.

    4.2 Any proposal for alteration of the Constitution and Rules, and nominations for Officers and Committee members, duly proposed and seconded, must be received in writing by the Secretary not later than 31st December.

    4.3 The business of the Annual General Meeting shall include the election of the Club’ Officers and Committee Members as described in 2 above.

    4.3 The annual subscription and entrance fee (if any) shall be the amount fixed at the Annual General Meeting, and shall be payable on the 1st February in each year. The subscription will not cover green fees and other personal expenses incurred by the Members attending competitions.

    4.4 Extraordinary General Meetings may be convened at the request of the Committee.

    4.5 Extraordinary General Meetings may also be convened where proposed by a body of the Club’s membership numbering thirty or more. Upon receiving such a request the Secretary shall convene a meeting within one calendar month of the date of being presented with the request.

    4.6 Ten members are needed to form a quorum at Extraordinary General Meetings.

  5. National and County Affiliations

    6. 5.1 The Club recognises the R&A as the body responsible for the Rules of Golf and Amateur Status and shall abide by those Rules and any changes as laid down from time to time by R&A Rules Limited.

    5.2 The Club agrees to comply with the Rules of the EGU Limited (pursuant to Article 5 of the Articles of Association) and other provisions of the Articles of Association as are relevant and of the Rules of the Surrey County Golf Union as laid down from time to time.

    5.3 The Club acknowledges that it shall pay by the due date all subscriptions due to the Surrey County Golf Union and to the EGU Limited in respect of every male playing member.

    5.4 The Club agrees to adopt and adhere to the principles of the EGU/EWGA Equity and Equal Opportunities Policy.

    5.5 The Club agrees to adopt as its policy the principles and guidance of the statements on Child Protection that are issued and amended by EGU/EWGA from time to time.

    5.6 The Club agrees to abide by the Terms and Conditions of the EGU Limited Anti-Doping Policy and Rules.

    5.7 The Club agrees that Rules 5.1 to 5.6, and Rules 7.1 and 7.2, and this Rule shall not be amended or revoked without the prior written consent of the EGU.

    5.8 The Club agrees to comply with the Rules of the English Women’s Golf Association and of The Rules of the Surrey Ladies County Golf Association as laid down from time to time.

  6. Membership

    7. 6.1 Candidates for membership must be proposed and seconded by a Member of the Club.

    6.2 Any candidate may be refused membership of the Club and any Member who, in the opinion of the Committee, is guilty of conduct prejudicial to the Club, shall be liable to expulsion.

  7. Handicaps

    8. 7.1 The Club agrees to comply with the Council of National Golf Union’s Unified Handicapping System (CONGU UHS) and any conditions imposed within the system by the EGU Limited.

    7.2 The Club shall at all times retain a Competition and Handicapping Committee (the majority of which shall be elected members) which shall have complete control of Handicapping matters in the Club.

  8. Finance

    9. 8.1 The financial year of the Club shall be from 1st January to 31st December.

    8.2 The Treasurer shall cause an audited statement of the Club’s Balance Sheet and a report on the annual movement on the Income and Expenditure Account to be presented for the approval of the membership at the Annual General Meeting.